Trusted Owners Corporation Management Service
Looking for assistance with commercial strata management? At BFG Asset Management we have 15+ years of experience managing commercial, retail, industrial and mixed-use owners corporations across Melbourne.
We provide expert financial management, maintenance coordination, compliance handling, and implementation of essential safety measures, all handled by a dedicated point of contact you can get in touch with at any time.
How We Manage Different Commercial Properties
No two commercial properties are the same, nor are two types of commercial properties the same. Here is how we manage each type of commercial property to get you the outcomes you’re looking for when partnering with us.
One of our areas of speciality is managing multi-tenanted office buildings, business parks, and co-working spaces. Our team understands that you as a business owner and/or investor are after minimal disruption, which is why our manager oversees all common area operations.
As part of our management, we take care of compliance requirements around Essential Safety Measures (ESM), fire safety, access control, HVAC systems. We can also help you manage large levy budgets, including allocation across lot types.
Retail/mixed-use areas often have multiple owners corporations within one development. Here at BFG, we specialise in managing the coordination between them, so you don’t have to. Whether you own a shopping strip, retail precinct, or a mixed-use building combining retail ground floor with residential or office above, we can take the stress out of holding these properties.
Our dedicated managers are experienced in balancing the needs of different lot types within the same OC. Retail tenants, for example, need after-hours access, signage compliance, and common area presentation that supports foot traffic. Residential occupants in the same building have different priorities. We can help you handle both.
There are several types of industrial and warehouse commercial buildings, including industrial estates, warehouse complexes, and storage facilities. Our dedicated managers handle shared access roads, loading zones, security, and common infrastructure.
While may industrial OCs start out self-managed, they outgrow volunteer management as the property ages and maintenance needs increase. We provide professional oversight tailored to warehouse/industrial properties, while managing insurance and compliance obligations based on Victorian requirements.
Our Commercial Owners Corporation Services
Financial Management
Our dedicated managers help you handle your finances, and ensure fiscal compliance. We collect and allocate levies, as well as taking care of due payments. We also manage complex cost allocations between lot types.
- Budget preparation and financial forecasting
- Collection of levies and arrears
- Payment of invoices and expenses
- Detailed financial reporting and statements
- End-of-year financial audits
Administrative Support
Our administrative services encompass organising and conducting annual general meetings of the committee members. We record the minutes of the meetings, manage correspondence with other parties, and ensure statutory compliance.
- Annual General Meeting (AGM) coordination and attendance
- Meeting minutes preparation and distribution
- Correspondence management with owners,
suppliers, and authorities - Maintenance of records and documents
- Compliance with statutory requirements and regulations
Maintenance And Repairs
Commercial properties often require maintenance. We complete all the repair jobs and put out tenders for service providers while ensuring quality repairs are conducted.
- Common area upkeep (lobbies, car parks, loading zones, landscaping)
- Contractor coordination
- Proactive inspections
- Essential Safety Measures compliance and scheduling
- After-hours emergency repairs (where required)
Insurance Management
Protecting your property with the right insurance is a must. Our dedicated managers evaluate a wide range of different insurance policies on your behalf and liaise with experienced brokers to find the right policies for your property, while ensuring correct coverage under Victorian law.
- Building insurance, public liability, common property coverage
- Renewal and claims management
- Insurance for plant and equipment, lifts, or specialist fit-outs on common property (where required)
Dispute Resolution
When managing an owners corporation, disputes can arise between members or external parties. Our managers are experienced in dispute resolutions and mediation, and assist with by-laws with legal professionals if the dispute ends up in a court setting.
- Owner and tenant disputes
- By-law enforcement and committee guidance
- Lease interactions, signage disagreements, and shared cost allocation
We Handle Commercial Property Complexity
01 Compliance and Essential Safety Measures
Comprehensive compliance is a must for all commercial properties. Our dedicated managers handle your compliance calendar, so your OC isn’t chasing deadlines. We take care of everything, including ESM scheduling, fire safety audits, and record-keeping.
02 Multi-OC Coordination
Mixed-use and larger commercial developments often have multiple owners corporations within one building. We manage the coordination between all OCs, including allocating shared costs, requirements and responsibilities around shared areas, and aligning meeting schedules.
03 Building Manager and Tenant Liaison
Commercial properties often have on-site building managers and tenants who are separate from lot owners. Our dedicated managers work closely with building managers on day-to-day operations. We also handle tenant communications on behalf of the OC.
Changing Your Commercial Strata Manager to BFG
01 Simple Decision Process
Appointing a commercial strata manager is simple. You simply either need to reach a committee resolution or pass a successful motion at your next AGM.
We can provide comprehensive guidance on how to appoint BFG as your new commercial strata manager if needed.
02 Managed Transition
Switching commercial strata manager? We manage the entire handover process, including documentation, trust account transfers, contractor and owner notifications.
We ensure continuity is maintained throughout and also liaise with building managers and tenants (where relevant) to ensure everyone stays in the loop.
03 Flexible Service Terms
As a business owner or investor, we understand that you need flexibility from your commercial property management partner. We offer flexible contract terms with fair notice periods, to provide you with peace of mind. We believe that retention comes from providing an unparalleled level of service. If you'd like to discuss our terms further, our team is happy to walk you through the details.
What Does a Strata & Owners Corporation Management Company Do?
Strata & Owners Corporation management involve the administration and maintenance of common areas within multi-unit developments. This means ensuring that shared spaces like lobbies, gardens, gyms, and parking lots are well-maintained and compliant with relevant regulations.
With an influx of multi-unit properties being built nowadays, Strata & Owners Corporation management in Victoria have become highly sought-after services. Effective maintenance and management require significant time and dedication, which can be a problem for people with other commitments.
At BFG Asset Management, we have a team of experienced Strata Managers in Melbourne to give your property undivided attention. They handle various responsibilities, including organising maintenance and repairs, managing financial records, facilitating meetings, and ensuring compliance with legislative requirements.
Leverage the professional expertise of our Strata & Owners Corporation management in Melbourne and enjoy peace of mind knowing that your investment is in capable hands.
Why Choose BFG for Commercial Strata Management?
Expertise and Experience
With years of experience in owners corporation management, our team possesses the necessary knowledge and expertise to handle various challenges effectively. We stay up-to-date with industry trends and regulations, ensuring that your owners corporation operates in compliance with all relevant laws.
Tailored Solutions
We recognise that each owners corporation has unique requirements. Our services are customisable to meet your specific needs, whether you manage a residential, commercial, or mixed-use property. We work closely with you to understand your goals and provide personalised solutions.
Transparent Communication
Effective communication is key to a successful partnership. We maintain open lines of communication with committee members, property owners, and stakeholders, ensuring that everyone is well-informed and engaged. Our team is responsive and accessible, addressing any concerns or queries promptly.
Efficiency and Cost-Effectiveness
We strive to streamline operations and identify cost-saving opportunities for your owners corporation. By leveraging our network of trusted service providers and optimising processes, we help you achieve greater efficiency while maximising the value of your budget.
Commitment to Excellence
At BFG Strata Management we are dedicated to delivering exceptional service. We prioritise professionalism, integrity, and attention to detail in all aspects of our work. Your satisfaction is our top priority, and we continuously seek ways to improve and exceed your expectations.
Areas We Serve for Commercial Strata Management
At BFG, we proudly serve all of Melbourne, ensuring our services are accessible no matter where you are located. While we cover the entire Melbourne region, here are some of the key areas where we frequently operate:
Abbotsford
Blackburne
Bundoora
East Melbourne
Glenroy
Highett
Maribyrnong
Ormond
Prahran
South Yarra
Toorak
Albion
Box Hill
Carlton
Eltham
Glen Waverley
Hoppers Crossing
Melbourne CBD
Parkdale
Richmond
Southbank
Werribee
Altona
Brighton
Caulfield
Elwood
Greensborough
Ivanhoe
Mentone
Parkville
Ringwood
Springvale
Williamstown
Aspendale
Broadmeadows
Clifton Hill
Essendon
Hampton
Kew
Mitcham
Pascoe Vale
Sandringham
St Kilda
Yarraville
Bentleigh
Brunswick
Cranbourne
Fitzroy
Hawthorn
Lalor
Newport
Point Cook
Seaford
Sunbury
Berwick
Bulleen
Docklands
Footscray
Heidelberg
Malvern
Northcote
Port Melbourne
Seddon
Sunshine
Get a Quote
Frequently Asked Questions
01 What types of commercial properties need strata management?
Any multi-lot commercial development with shared common property has an owners corporation. This includes office buildings, retail precincts, industrial estates, warehouse complexes and mixed-use developments.
02 How is commercial strata management different from residential?
Commercial properties typically have higher compliance requirements, including Essential Safety Measures and fire safety audits, more complex cost allocations between lot types, and different stakeholder dynamics. Communication channels can sometimes involve more complexity, too, as tenants and lot owners may be different parties.
03 How much does commercial strata management cost?
Strata management fees vary by property size, lot count, compliance requirements and complexity. We can provide a quote depending on your specific needs.
04 What's the difference between strata management and owners' corporation management?
In Victoria, strata management and owners corporation management are the same thing, just with different terminology. In Victorian law, an owners corporation is the term used, while strata and body corporate are used interchangeably. No matter what you call yourself, we provide you with the comprehensive services you’re looking for to operate smoothly and successfully.
05 Can one manager handle a mixed-use building with both residential and commercial lots?
Yes. BFG manages mixed-use developments where multiple OCs operate within a single building. Our team specialises in understanding the different obligations and priorities for each lot type and managing the coordination between them.